Event Coordinator
Join Miami's #1 Health, Wellness & Animal Advocacy Fest and help us bring unforgettable experiences to life — one event at a time.
Apply Now →What You'll Own
🏗️ Event Logistics & Setup
- Lead full setup and teardown of event spaces — stage, activity zones, cold plunges, signage, fencing, sponsor booths, and decorations
- Coordinate equipment transport from storage to venue (typically the day before or morning of the event) Includes U-Haul rental and overnight storage if needed.
- Assist with moving heavy equipment including cold plunges (up to ~150 lbs each) — always done as a team, never solo You will have support for all heavy lifts. Safe handling and team coordination are expected.
- Conduct mandatory pre-event testing of all cold plunges, pumps, and equipment before gates open — no last-minute surprises on event day Testing must be completed during load-in. Any issues must be flagged and resolved before the event starts.
- Prepare and pack sponsor goodie bags by 8:30 AM on event day
- Track, store, and return all company-owned assets post-event (banners, speakers, tents, merchandise, etc.)
🙌 Volunteer & Staff Management
- Recruit, confirm, and manage 6–12 volunteers per event depending on event size
- Onboard volunteers with role assignments and event-day briefings
- Supervise 2–3 paid staff members — ensuring punctuality, accountability, and smooth execution
⚡ Event Operations & Guest Experience
- Oversee cold plunge stations — appearance, cleanliness, ice refills, and guest experience
- Coordinate ice delivery timing and drop-off location with the vendor
- Assist sponsors with booth setup and special needs (electricity, water access, etc.)
- Support stage transitions, activity flow, and overall attendee engagement
- Manage crowd control and enforce event safety and animal guidelines
- Assist with guest check-ins, ticketing, and waiver collection
- Coordinate with the venue on proper DJ sound setup
📋 Oversight & Reporting
- Keep all event areas safe, clean, and well-organized throughout
- Submit a post-event summary for compensation processing (paid by the 14th of the following month)
- Flag and report any inventory discrepancies, logistics issues, or staff performance concerns
Why You'll Love It
What We're Looking For
Reliable transportation — a personal vehicle is required. Miami-local is a big plus.
Event or volunteer management experience — prior hands-on experience is strongly preferred.
Energetic and professional attitude — you bring the good vibes and lead by example.
Physically capable — comfortable lifting and moving heavy event equipment with your team.
Strong communicator — great with attendees, sponsors, volunteers, and vendors.
Highly organized and punctual — you treat deadlines like they're non-negotiable.
Outdoor-ready — comfortable working outside in various Miami weather conditions.
Self-starter mentality — you don't wait to be told what needs to get done.
Ready to Run the Show? 🫶🐶
Applications are reviewed on a rolling basis. Don't wait — spots fill fast.
Apply Now →